How to Make a Reservation

1. Booking terms and conditions

Booking terms and condition means general and special agreement between Ashmita trek and tours and the clients. It is very important in business system to go systematically. It is must necessary that the clients should know the term and conditions of that company before conform the trip. The terms are sets of regulation that the client must agree to follow in order to use online services.

2. Booking and payment

A client can book the trip when you receive company final conformation email or invoices only acceptable. to confirmed your trip with us ,we require photo copy of your passport with 15% advance for the foreign client and 50% advance with ID prof for domestic clients down payment of the total price advance for trekking, tours and hotel booking and permit process as per the company policy.

3. Mode of payment :

A Client can make the payment either by the bank transfer or by the Paypal.

Bank Transfer details:

Name of the Account Holder : ASHMITA TREK AND TOURS

Account Number : 088301601000146

Account Type : Current

Paying Bank : Corporation bank of India (Darjeeling branch)

Bank Address : LADENLA ROAD

Bank Telephone No : 0354-2259540

Swift Code : CORPINBB883

IFSC Code : CORP0000883

MICR Code : 734017102

4. Bank service charge should be paid by the clients themselves at the time of deposit.

5. After receiving photo copy of your passport, and advance money form you, we send you final confirmation receipt.

6. Remaining balance can be made after your arrival in our Office in Darjeeling.Full payment should be made before trip departure. Be mindful, we also reserve the right to cancel your trip provided full amount is not paid in time.

7. Payment by paypal:

You can make payment through this email: If you choose to settle your holiday balance via paypal handling charge of 5% on the outstanding balance is made. at the time of money transfer by the paypal one must mention the main proposal of sending the amount.

8. Trip cancellation policy by the clients :

If a client want to cancel  the trip including prior booked trek, tours and hotels, before 2 month from the departure the amount is fully refund and if the trip cancel before 30 days to Departure the advanced amount will be non refundable.

9. Cancellation by the company :

Our Company shall have the right to cancelled the trip if there is unnecessary circumstances arises like natural calamities, strikes, flight cancellation or any other obstacle occurrences. If this happens we totally refund price your advanced money will refund or the trip will be postponed. If the Client is not able to do trek or tours according to his/her own problem our company is not responsible.

Passport and visa :

A client must be ensuring to have valid passport and visa while travelling with our company.

Company is not responsible for any incorrect or invalid documents if you are not allow passing the country or refuse to inter into places due to such reasons.

Risk & Liabilities :

We are committed to providing the best services which will give you a once in a life time journey In this connection, we perform our duties honestly & seriously to make your journey very smooth & pleasant. However, the entire programs in Darjeeling, Sikkim, Nepal , Bhutan are conducted strictly under the rules and regulation applicable in each area Therefore Ashmita trek and tours company its related organization shall not be responsible for any changes in the itinerary due to unavoidable circumstance such as govt. restriction, landslide, road blockage, flood, snow political unrest, cancellation or delay of flight, client's sickness or accident, Ashmita Trek and Tours would like to inform you that you need to take all risk on yourself such as damages or injuries or death resulting from these natural risks.


Travel insurance is mandatory for all clients. Before the client commences a tour he or she must arrange his or her insurance with a reputable insurer, with protection for the full duration of the tour, to cover personal injury, medical expenses, emergency helicopter expenses, repatriation expenses, loss of luggage and the expenses associated with cancellation or curtailment or a tour. If a client becomes ill, all hospital expenses, doctor’s fees and repatriation costs are the client’s responsibilities and the company shall not be liable for any refund of the tour cost.

Health and fitness :

All tour and treks in Darjeeling and Sikkim demand a sufficient level of fitness, therefore you should check with your doctor concerning your health and fitness before preceding your journey. You have any pre existing medical condition or disability you might increase the risk of you requiring medical attention you need to inform toAshmita Trek and Tours. this may also hamper your ability to travel.

Refund :

No refund will be made for 15% deposit amount in case of cancellation of trip for any other else reason. Having paid full amount of any trip to Ashmita Trek and Tours,

Personal loss or damage :

Ashmita Trek and Tours are not at all responsible for any possible loss or damage of luggage, video camera or personal belongings as it is the responsibility of traveller to take care of their personal property.

There will be no refund for incomplete tour or under no circumstances will there be a refund of any kind if you leave the trip after trip has started for any reason.

If you have any Oher queries, please feel free to >>   Contact Us  

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